ROBSHAM THEATER ARTS CENTER

SCHEDULING REQUEST FORM

Please submit a request for any event(s) in the Robsham Theater Arts Center (RTAC) venues here. RTAC venues include: The Robsham Main Stage, The Bonn Studio Theater, Brighton Dance Studios, 117 Vanderslice and 300 Hammond Pond Parkway venues.

RTAC Management will collect and review all requests. Requests for the space require a little lead time; we ask for at least 4 weeks. Therefore, reservations can be made for any time between 4 weeks from today's date through the end of the next academic semester. Each request will be reviewed on a case by case basis.

For any questions or assistance regarding scheduling the RTAC venues or assistance with the RTAC Scheduling Request Form, please email rtac.operations@bc.edu.

What type of group is this request for? *

The Office of Student Involvement (OSI) is the go-to place for student groups looking to book space for student organization events. Please follow the below link and complete OSI's Space Request Form online.

BC's Office of Student Involvement

Please click on the "OSI Space Request Form" link (posted above) to reserve space through Office of Student Involvement (OSI), as all student group requests must be first vetted by OSI. Thank you. *

Name of the BC Affiliated Department: *

First Name *

Last Name: *

Email Address (Please use your Boston College email address): *

Phone Number: *

Job Title: *

Proposed Event Details:

Event Venue: I am requesting the following location(s) to be used as part of my event: *

This venue is to be used for rehearsals only. No events/perfomances are authorized for this space.

The Hexagon Room is only reservable through this form from 4pm-11pm Mondays-Fridays and 8am - 11pm Saturdays and Sundays, as that is when RTAC controls the space.

If you would like to book the space on weekday mornings/afternoons (specifically anything Monday-Friday 7am-4pm), it must be booked through BC/Google Calendars, as facilities controls the space during these times.

To do this, go to Google Calendars with your BC account.

Select the "Create" a meeting button and click "more options".

Then on the right hand side, select "Rooms" and type in "300HPP-100-Hexagon" to see if its available for the time you are looking for and to book it.

Reservation Name: *

I have read and agree to the policies listed in the Robsham Theater Main Stage's Venue Information Packet as documented on the venue's website: Robsham Main Stage Details & Venue Information Packet (VIP) *

I have read and agree to the policies listed in the Bonn Studio Theater's Venue Information Packet as documented on the venue's website: Bonn Studio Theater Details & Venue Information Packet (VIP) *

I have read and agree to the policies listed in the Venue Information Packet of the Brighton Dance Studios, as documented on the venue's website: Brighton Dance Studios Details & Venue Information Packet (VIP) *

I have read and agree to the policies listed in the Venue Information Packet of the BC's 300 Hammond Pond Parkway venues, as documented on the venue's website: 300 HAMMOND POND PARKWAY VENUES V.I.P. *

Is there more than one day needed for this reservation? For example, a theater production may have several days of set ups and rehearsals followed by multiple shows. *

How many people are you expecting to attend? *

Proposed Date: * +

Proposed Date 2nd Choice: * +

Proposed Date 3rd Choice: * +

Please list the time you would like to access the venue for set up for your event (not the event "start" time). Its often helpful to factor in at least one hour of set up time (minimum) before the start time of your event. If no set up time is needed, please choose "Not Applicable".

Please list the proposed start time of your event. Please note that doors will open 30 minutes prior to start time to allow for guests to be seated. *

Please list the end time of your event/reservation: *

Please list the proposed dates along with the proposed start AND end times of your reservation, including any time for rehearsal requests or performances. Please specify what each day/time will be used for, including any reservation/event set up times (if applicable), start times and end times. *

Please describe the activities planned to occur during your reservation (please check all that apply): *

Please describe details of your proposed reservation/event: *

RTAC Cancellation Policy

The RTAC venues are in high demand, so we ask that if a cancellation is to be made, please let us know as soon as possible, so that another group could potentially use the space.

To cancel a reservation for this event venue, a group must email rtac.operations@bc.edu. Please provide at least two weeks’ notice for such cancellations. Failure to do so may result in sanctions against your group.

If an event in the Robsham Main Stage, the Bonn Studio Theater, 300 Hammond Pond Parkway Auditorium or the 300 Hammond Pond Parkway Multi-Purpose Room is cancelled within two weeks of its event date, the group will be charged staffing fees ($500-$1000). All cancellations must be in writing and submitted before 2 weeks from the event to not incur charges.

A “No Show” is considered a “day of” cancellation and will incur a full cancellation charge.

I have read and understand the RTAC Cancellation Policy. *

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