APhA-ASP/IPSF STUDENT EXCHANGE PROGRAM (SEP) PRE-APPLICATION

GENERAL INFORMATION

All members of the American Pharmacists Association-Academy of Student Pharmacists (APhA-ASP) are members of the International Pharmaceutical Students’ Federation (IPSF). APhA-ASP is the Full Member organization of IPSF for the United States and is represented annually at the IPSF World Congress. All APhA-ASP members are eligible to participate in the IPSF Student Exchange Program as part of their Full Member benefits.

Through the IPSF Student Exchange Program, students will live and experience pharmacy in a foreign country. Students may specify whether they would like to be placed in a retail, hospital, industry, or university setting. Exchanges run throughout the year, but most occur during the summer. An exchange is typically 1-3 months in length. Students are required to work a minimum of 40 hours during an exchange period.

Employment at a pharmacy site is an unpaid position throughout the exchange. Some exchange sites may provide stipends or have different policies for exchange students, but this varies from country to country and site to site. All travel, transportation, and costs of living are the responsibility, financially and otherwise, of the exchange student. Room and board may be provided by the host at a reduced cost.

APPLICATION PROCESS

Complete Sections I-VI of the APhA-ASP/IPSF Student Exchange Pre-Application and upload all listed documentation through this site. Ask your chapter advisor to upload a brief statement on your behalf (one page maximum) via the following link:https://fs8.formsite.com/APhA-ASP/SEP_Advisor_LOR/index.html.

Only completed pre-applications (including the advisor letter of recommendation) will be considered. All pre-application materials must be received no later than 11:59 PM PST on November 1st. Deadline in order for the pre-application to be considered complete.

All pre-applications will be reviewed by the APhA-ASP International Standing Committee and APhA staff. Each member selected will be notified in early December and will receive an email providing information on the official IPSF SEP application process.

The pre-applicaton is formatted to streamline our two-step application process, so please keep a copy of your pre-application for your records. While there is no fee for the pre-application, the fee for the official IPSF SEP application is $65.00.

PLEASE DO NOT ATTEMPT TO SUBMIT AN APPLICATION THROUGH THE IPSF SEP DATABASE UNLESS YOU HAVE BEEN SELECTED FOR PARTICIPATION THE 2023 SEP CYCLE. ANYONE WHO ATTEMPTS TO BYBASS THE PRE-APPLICATION PROCESS WILL AUTOMATICALLY BE DISQUALIFIED FROM PARTICIPATING IN THE 2023 SEP.

PARTICIPATING COUNTRIES

The number of official IPSF Student Exchange Program applications that each country can submit is based on the number of students hosted by that country's member organization in the previous SEP year. The number of applications allotted per country changes every year. For a complete list of participating countries, visit http://sep.ipsf.org. Please note that the number of exchange sites available varies from country to country. APhA-ASP is not responsible for the accuracy of the information provided by other countries on the SEP database.

STUDENT RESPONSIBILITIES

The student is responsible for his or her own travel expenses, transportation, costs of living, and telephone calls. The student is also reponsible for obtaining the proper records, visas, passports, and immunizations needed. Every student must have travel, liability, and health insurance.

CONTACT INFORMATION

APhA-ASP International Standing Committee

APhA-ASP/IPSF Student Exchange Officer and Student Exchange Officer-elect: usaipsfseo@gmail.com

APhA Student Development Staff

apha-asp@aphanet.org

SECTION I: GENERAL APPLICANT INFORMATION

First Name *

Middle Name

Last Name *

APhA Member ID Number *

Gender *

Male

Female

School or College of Pharmacy *

Anticipated Year of Graduation *

APhA-ASP Chapter Advisor Name: *

APhA-ASP Chapter Advisor Email Address: *

Current Mailing (School) Address *

Current Mailing (School) Address 2

City *

State *

Zip *

Permanent (Home) Address *

Permanent (Home) Address 2

City *

State *

Zip *

Phone *

Alternate Phone

Email Address *

Languages Spoken Fluently *

Do you currently have an active passport? *

Yes

SECTION II

Section II: BACKGROUND AND EXPERIENCE

Limit your response to 500 words for each question.

Please include a brief introduction about yourself and experience that you have. Additionally, please indicate any and all experience you have with IPSF (be specific as possible) Note: This section is not for you to re-write your curriculum vitae. It is an opportunity for you to elaborate on experiences you believe make you a better qualified candidate for SEP and to explain why. Limit your response to 500 words. *

0/500 words

SECTION III

Section III: SHORT ESSAY

Please answer each of the following short essay questions. Limit your response to 250 words for each question.

Question 1. Why is cultural awareness important? What does cultural awareness mean to you? *

0/250 words

Question 2. Explain a time when you have experienced culture shock. How did you handle it? *

0/250 words

Question 3. If selected to participate in SEP, please remember that you will be a representative of APhA-ASP in the country of your exchange. Please explain why you think you would be an ideal representative and exchange student? *

0/250 words

Question 4. SEP is a program by students for students. Sometimes dates and deadlines get moved. Sometimes it takes a while to get all the information required. Please explain how you deal with stressful situations. *

0/250 words

SECTION IV

Section IV: EXPERIENTIAL EDUCATION

Please list any Experiential Education (IPPE and/or APPE) that you must schedule or complete prior to September 15, 2023. Include the required length of each rotation. If none, please indicate N/A. Unless listed on this signed pre-application, any curriculum-related schedule conflicts that arise during the placement process will not release you from your responsibility to the IPSF Student Exchange Program, and you will not receive any refund of the secondary application fee or other fees incurred.

Example of Experiential Education to schedule: "I have to request my off block by December 1, 2023."

Example of Experiential Education to complete: "I must begin my APPEs in May 2024." *

SECTION V: LETTER OF INTENT AND CV/RESUME

Section V: LETTER OF INTENT AND CV/RESUME

Letter of Intent - Limit your response to 750 words.

Please indicate why you want to partake in the IPSF Student Exchange Program. Be sure to include how you would integrate your interest in global learning and travel along with your interest in pharmacy. How will this exchange program impact your professional growth? *

0/750 words

Please upload your CV/Resume in PDF format. *

SECTION VI: STATEMENT OF CONSENT

If selected, I agree to participate in the 2024 IPSF Student Exchange Program. I am aware of the responsibilities outlined for the 2024 IPSF Student Exchange Program, including completing an official IPSF Student Exchange Application Form and submitting all materials and payment to APhA by the assigned date. I will not hold APhA responsible for any liability in relation to my student exchange. I have completed this pre-application form to the best of my ability and to the best of my knowledge. All statements on this form are true. I understand that any false statements or the failure to complete this application accurately may result in my disqualification from participation in the IPSF Student Exchange Program.

Signature of Applicant (please use your mouse or stylus to sign below): *

clear

Date Signed * +

SECTION VII: ADVISOR SUPPORT

In order for your pre-application to be considered complete, your chapter advisor must submit a letter of support/approval for you. Your letter of support/approval must uploaded via the following link: https://fs8.formsite.com/APhA-ASP/SEP_Advisor_LOR/index.html.

This letter should be no longer than one page in length. The letter should contain consent from your chapter advisor that you have their support/approval to apply.

SECTION VIII: ATTESTATION STATEMENT

I am attesting that I, have never been found guilty or pled guilty, regardless of the final outcome, to any charges, in any jurisdiction, regardless of whether those records have been expunged or sealed, related to harassment, intimidation, or abuse of power or position allegations, and I have not settled any such matters. Further, I am attesting that I have never been punished or disciplined in any matter related to harassment, intimidation, or abuse of power or position.

If you have any questions about this attestation please contact APhA General Counsel, Steve Benson, at sbenson@wtplaw.com.

Agree