IAGG Affiliate Meeting Space Request

All Affiliate Group meeting space needs for the 2017 IAGG World Congress must be arranged through IAGG’s Meetings Department. Meeting space is only available to individuals or organizations attending the conference. Forms are accepted on a first come, first served basis and must be received by March 23, 2017 in order to be included in the onsite Program Book.

IAGG is not responsible for any financial obligations that result from your function(s) including audio-visual, food & beverage, special room set-up, etc.

Please send your completed form by e-mail to info@iagg2017.org. Forms with a check payment can be mailed to address at the bottom of page 2.

Space Guidelines

  1. A non-refundable fee of $300 is due to IAGG for reservation of the space. This fee is due upon submission of the space request form and must be received by March 23 to be included in the onsite Program Book, the 2017 IAGG website, the Itinerary Planner, and the mobile app. After March 23, the space reservation fee will increase to $425 and your event will not be listed in any promotional materials.
  2. Expect to receive notification of your meeting’s scheduled date/time/room assignment in April. We will let you know if we have any questions about your request in the meantime.
  3. The Affiliate Group is responsible for all food & beverage and audio-visual costs associated with the meeting. You will work directly with the facility partners to complete any necessary paperwork AND to arrange final payment for your requests. IAGG does not handle these arrangements.
  4. Due to high demand for meeting space, we cannot guarantee that we will be able to schedule your meeting. If we are unable to meet your request, we will refund the fee and refer you to a nearby hotel that may be able to assist you. Changes or edits to your meeting dates/times cannot be guaranteed.
Type of Meeting *
 
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Meetings lasting longer than two (2) hours, or taking place during scientific session times will be more difficult to schedule. Please try to schedule your meetings before 8:00 am and after 6:00 pm. Meetings will not be scheduled during non-compete times of the program such as Opening Session, Keynote Sessions, and exclusive exhibit hall hours. Visit the IAGG website for the Schedule at a Glance.
Preferred Room Set-Up *
 
Most meeting rooms will be set in theater style (chairs lined up and facing the front of the room). If you are requesting a different style meeting, IAGG will do its best to accommodate your request but cannot guarantee that a special room set will be possible.
Will this meeting have Food & Beverage? *
Will this meeting need AV? *
Do you want this meeting listed in the Program Book and online materials for the 2017 IAGG Meeting? *
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Please Indicate below if you will be paying the reservation fee by Credit Card or Check. *

Make checks payable to:

IAGG 2017 World Congress LLC

 

Mail to:

IAGG 2017 World Congress LLC

Attn: Meetings

1220 L Street NW

Suite 901

Washington, DC 20005

Signature *
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