CVCF Center for Community Reservation Form

Thank you for your interest in hosting your event at the Central Valley Community Foundation. Please complete this request form and a staff member will follow up to confirm within 48 hours. Please note that our rooms are available for nonprofit use only. Requests for political or fundraising meetings will not be accepted.

Guest/ Organization Information

Event Information

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Will you need any AV access? * 🛈
Will there be food/beverages or catering at your event? *
Will you be the Day-of-Contact for the event? *
If no, please give the following information.
Do you give CVCF permission to post about your event on our social media platforms? *

Group Information

Has your organization used the Center for Community in the past? *
Group Type (Please check one) *
 
Group Status (Please check one) *
 

Meeting Facility Usage Policy & Agreement

Please carefully read the CVCF Usage Policy & Agreement. Failure to abide by any of these policies may result in a group being denied future use of meeting facilities.

 

  1. General
  • Requests are not placed on our calendar until they are confirmed by the Community Engagement Associate.
  • Meetings can only be reserved Monday through Friday 8 am- 5 pm (this includes set-up and take-down time). 
  • There may be times when CVCF will need to use our facilites for meetings. We reserve the right to accomodate your group for another conference room.
  • Should you need to cancel or reschedule your event please contact Laura Ramos at 559-226-5600 or ramos@centralvalleycf.org at least 48 hours in advanced. Please note: due to scheduling, we cannot guarantee a time/date change for your event can be accommodated.
  • Smoking of any kind is not permitted inside any CVCF facilities. Any guests who wish to smoke must stand at least 25 feet away from any establishment entrances, exits and operable windows.
 
  1. Care for the Facility
  • Guest understands it is not the obligation of CVCF staff to assist with or provide catering, supplies, copy services, additional AV/technological equipment beyond what is already offered for guest usage. 
  • Guest understands they are solely responsible for moving any furniture to accommodate their meeting and return all furniture, if using the Center for Community, to its original configuration. 
  • Guest understands any meeting-related materials brought by guests, including but not limited to brochures and posters, may not be left in the meeting room nor affixed to any wall.
  • Guest understands they must vacate the facility at the designated end time for their event.
  • Any damages spills, etc. must be reported immediately to the Community Engagement Associate at the front desk. Any and all damages are the sole responsibility of the guest. Groups leaving any space in poor condition may be charged for the cleaning of the facility and may be denied future use. This includes all rooms and staging areas, such as counters and kitchens.
 
  1. Food/ Catering
  • Guest understands that they are responsible for arranging catering services, set-up and the removal of all leftover food and beverages.
  • Guest understands that they must be physically present to accept all catering deliveries and are responsible for paying for any such services in full upon delivery.
  • Guest understands that they are responsible for supplying any paper products, utensils or linens needed for their event.
 
  1. Technology/AV Equipment
  • CVCF offers some technology/ AV equipment. Guest is able to check out equipment with the Community Engagement Associate. Guest is responsible for returning it immediately after usage. Any damage to equipment will be the responsibility of the designate Contact Person whose signature appears at the bottom of this agreement. No exceptions.
  • CVCF will not be held liable for any lost, stolen, or damaged equipment should guest bring their own.
Lastly, by signing below, you agree to be the host of your event and be responsible for everything needed to make your event a success. Once you've read through our Meeting Facility Usage & Agreement please sign here. *
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