Field and Court Rental Request Form

Section 1: Rules and Guidelines

Fields and Courts must be reserved no less than THREE BUSINESS DAYS in advance and no greater than 1 year in advance.
Reservations are to be made in person at the J.B. “Red” Owens Complex at the Larry Bagwell Gym or Online at www.easleyrec.com.
The submission of this document DOES NOT mean you have the time, date and location requested. You will receive an invoice for your records once the requested date is approved. Payment must be made for rental to be finalized.
All Parks are open daily, depending on weather and availability.
All renters must present a valid driver’s license or photo ID in order to rent any facility.
All renters must provide proof of team or orginzation insurance.
All rentals are first come first serve.
Immediate area must be left in a clean and orderly condition. All trash should be deposited into the disposal containers provided at the park or rooms. If the rental area is NOT CLEAN, there will be a $50.00 charge billed to the renter at the address listed in rental agreement.
The renter of the reservation is responsible for the actions of his/her guest and must be present at the rental site throughout the date and time listed in rental agreement.
No inflatables / amusement rides / entertainment devices allowed on any of the fields or courts.
No beverages in glass containers at any park location or room.
Consumption or possession of alcoholic beverages on city property is prohibited.
All vehicles are required to park in the designated parking areas. The city is not responsible for any vehicles towed during rental hours.
The city reserves the right to book a shelter and/or rooms one year in advance if the event is city sponsored or is approved by the mayor.
Refunds may be granted in cases of inclement weather at the discretion of the Parks and Recreation Director. Refunds will not be granted for any other circumstances other than the above-mentioned weather.
Renter must be able to show a copy of this agreement and receipt to Park Rangers and other Parks and Recreation Staff, if needed during the time requested.
Rentals are on the full hour fee schedule. No half hour fees.
Fee Schedules are as follows:

Single Baseball / Softball Field Rental (No Lights) at JBRO or Alice - $25.00 per hour
Single Baseball / Softball Field Rental (No Lights) at Pope, Hagood or Woodside - $15.00 per hour
One Time Baseball / Softball Game Preparation Fee - $40.00 per hour
Single Football / Soccer Field Rental (No Lights) at JBRO or Pope - $30.00 per hour
Single Basketball / Volleyball Court Rental at Larry Bagwell Gym - $30.00 per hour
Single Tennis / Pickleball Court Rental (No Lights) at Pope or Hagood - $15.00 per hour
Additional Cost: Lights - $15.00 per hour, Clay - $25.00 per bag and Field Dry Per Bag - $20.00
If you are looking for per day rental cost, full facility cost, tournament opportunities, camp / training opportunities or league opportunities, please complete the Tournament and Special Events Packet that can be found at www.easleyrec.com.

Section 2: Renter Information

Last Name *

First Name *

Middle Name *

Date of Birth * 🛈

Cell Phone *

Home Phone

Other Phone

Address 1 *

Address 2

City *

State *

Postal ZIP Code *

Email Address *

Section 3: Event Information

Type of Event *

Number of Estimated People *

Section 4: Facility Request

If inquiring about a Baseball / Softball field, please specify which Baseball / Softball field:

If inquiring about a Rectangle field, please specify which Rectangle field:

If inquiring about a Tennis Court or Pickleball Court, please specify which field:

Please indicate if you will need lights: 🛈

If inquiring about a Court in the Larry Bagwell Gym, please specify which Court:

Please write any additional information about the event:

Section 5: Date and Time Request

1. Date of Rental * +

Start Time

End Time

2. Date of Rental (optional if needed): +

Start Time

End Time

3. Date of Rental (optional if needed): +

Start Time

End Time

Please write any additional dates and times:

Section 6: Checkout Information

Completion and submission of this form represents a REQUEST ONLY for courts and fields, not a guaranteed rental.

You will receive a response when your awarded date(s) and time(s) are ready to view, generally within five business days. If the first date of your rental request is more than two months from today, please allow greater than five business days for processing.
Full payment is due prior to facility usage for any rentals. Please review the fee schedule at the top of this page for each specific facility.
For full consideration, any request for a facility rental should be submitted at least 3 business days prior to the first date of your requested rental.
The further in advance of your event we receive your request, the greater the likelihood we will be able to meet your needs.
EPRD reserves the right to terminate any reservation due to nonpayment or late payment.
EPRD reserves the right to change/cancel your reservation time, location, and/or duration with notice.
Failure to follow terms and conditions of renting shelters or rooms from EPRD could result in loss of your ability to rent from EPRD in the future.
Cancellations: When a rental is cancelled due to inclement weather, the user will be offered an alternate date, if available or a refund. Otherwise, no refunds.

To the fullest extent permitted by law, my organization and I shall indemnify and hold harmless the City of Easley for the purpose of utilizing the above city property. I personally accept the responsibility for payment of the fees and the observance of all regulations specified through rules and regulations guidelines posted on-sight as well as any and all city ordinances, state and local law.

I have read all sections of the above listed rules and agreed to abide by them by selecting "Yes" below. *

Please Upload a Copy of your Driver's License *

Please Upload a Copy of your Organization / Team's Insurance Papers: *

Name on Card *

Credit Card Type *

Credit Card Number *

Three digit Security Code *

Expiration Date * +