Volunteer Request Form

Section 1: Rules and Guidelines

Volunteers are valuable assets to the Easley Parks and Recreation Department (EPRD). These individuals demonstrate a selfless concern for the community as evidenced by their willingness to give of their time to help the citizens that we strive to serve.

As a volunteer for EPRD, you have the option of choosing to volunteer in two different areas of our department or both!

Area 1: The EPRD’s Athletic Division offers youth athletic leagues (basketball, baseball, t-ball, volleyball, cheerleading, flag football and tackle football), adult leagues (softball and volleyball) and senior leagues (softball and pickleball) throughout the year. We are looking for head coaches, assistant coaches, team moms, instructors and game management year round.

Area 2: The EPRD’s Special Events Division includes all non recreational weekend tournaments and community events. We are always looking to have volunteers to help these events run as successfully as possible for all citizens.

With the information provided in this volunteer packet, the EPRD staff will attempt to obtain a clear understanding of each potential volunteers’ knowledge, in an effort to place them in a volunteer position that best utilizes their experience and provides for the safety and development of the City’s program participants. Therefore, before a potential new or returning volunteer is permitted to do and submit the following:

Read our Background Screening Policy
Complete/Submit Volunteer Application
For Athletic Division Volunteers:
- Read/Submit Coaches Code of Ethics
- Complete / Submit Pre-Coaches Questionnaire

*Please ask to see the Important Dates documents for the sport you are inquiring about.

The successful completion of these items is NOT A GUARANTEE that any individual will be used as a Volunteer at EPRD. For the athletic division: All current Head and Assistant coaches and potential Head and Assistant coaches are reminded that coaching Youth sports is a “Privilege and Not a Right”.

When the above forms are turned back into EPRD, you will be contacted by either the Athletic Director or the Marketing and Events Coordinator to meet for an in person meeting. This meeting will go over the logistics of the season and/or special event and it will help our staff to determine where your abilities best match our department.

Section 2: Volunteer Background Check Policy

Easley Parks and Recreation Department

Volunteer Background Check Policy

The City of Easley Parks and Recreation Department is committed to providing a wholesome, quality, safe and fun experience for our City of Easley sponsored programs. Because of this extremely important responsibility, each person wishing to volunteer in a City organized program or special event will undergo a mandatory background check. The cost of the background check will be covered by the City of Easley Parks and Recreation Department.

For the purpose of our athletic programs, a coach is defined as one who is identified on the roster, organizes practices, and attends practices and games for the purpose of providing guidance and teaching skills, this includes any Assistant Coaches and Team Moms.

Process for Volunteer Background Checks

By completing the Volunteer Application, you have completed the appropriate form to run a background check and you have acknowledged that you understand that you will be subjected to a background check.

Any applicant selected for a volunteer position will undergo a background check that includes social security verification, address trace, national and statewide misdemeanor and felony criminal record check, and sex offender registries.

The individual cannot volunteer until a successful background check has been completed. Background checks must be completed for all new volunteers and will be completed every other year for returning volunteers. This does not mean that returning volunteers will automatically be given the chance to volunteer in their off year of screening. EPRD reserves the right to place volunteers in the appropriate place at the appropriate time or not at all.

The background check will be sent back to EPRD within five (5) workdays verifying that a check has been completed and indicating any criminal history. A conviction for a crime does not automatically preclude volunteer service. Please reference the list of “Volunteer Coach Disqualifiers” set by the National Parks and Recreation Association. Any person who has a pending charge listed on the back shall be prohibited from volunteering in the program.

The following appeals process is available to any volunteer disqualified. You may first meet with the Department Director and appropriate staff. All parties will review the disqualification to determine if any exception should be granted. A full written disclosure of the criminal background history may be made to the above parties as part of the review process and the Applicant is encouraged to attend any special meetings to provide any additional information as he/she chooses.

All information obtained in response to the criminal background check or disclosed in the review process shall be kept confidential and not disclosed or discussed outside of the review process. All information will be locked in a secure office at EPRD and the only people with access to the information are the Full Time Staff at EPRD.

*

Yes, I have read and understand the Volunteer Background Check Policy

No, I do not agree

Section 3: Volunteer Information

Last Name *

First Name *

Middle Name *

Date of Birth * 🛈

Cell Phone *

Home Phone

Other Phone

Address 1 *

Address 2

City *

State *

Postal ZIP Code *

Email Address *

Social Security Number: *

Driver's License Number: *

State Issued: *

Expiration Date: *

Shirt Size *

Section 4: Previous Residences (Go Back 10 Years)

Address 1

City

State

Postal ZIP Code

Address 1

City

State

Postal ZIP Code

Address 1

City

State

Postal ZIP Code

Address 1

City

State

Postal ZIP Code

Residence 4 and More:

Section 5: Prior Convictions

Date: +

Place:

Offense:

Court Location:

Date: +

Place:

Offense:

Court Location:

Date: +

Place:

Offense:

Court Location:

Are you aware of any information about yourself which might reflect unfavorably on your reputation, morals, character or ability as a prospective coach for Easley Recreation Department? *

Yes (If yes, explain below)

No

Please write any additional information:

Section 6: Certifications

Do you have any Coaches Certifications or Training? *

Yes (If yes, explain below)

No

Are you CPR or First Aid certified? *

Yes (If yes, attach a copy of your certification card)

No

Upload Certifications Here!

Please write any additional information:

Section 7: Volunteer Position

Check what position(s) you are applying for: *

Applying to Volunteer with our Sports Programs Only!

Name of the sport you are applying for:

Age Division you are applying for:

Please name any children who are participating in our programs:

Section 8: Coaches Code of Ethics

For Athletic Division Volunteers ONLY!

The mission of Easley Parks and Recreation Department is the following:

We strive to provide a quality recreational department that serves everyone in the community by offering programs and facilities that improve the quality of life for its citizens.

I understand that my responsibilities as a coach are very important and that my actions are a very visible example to the participants with whom I am involved.

To serve as a volunteer coach for Easley Parks and Recreation Department (EPRD) I hereby agree to the following conditions:

All of the children on my team will play in all games in which they are in attendance.
I will treat all players, coaches, parents, spectators and officials respect and dignity.
I will serve as an exemplary role model for all children I come into contact with while serving as a coach for the EPRD.
I will not use profanity at any time in the presences of my team. I will help to curb its use by others as much as possible.
I will respect the official assigned to the game. I will not berate any official in the presence of any player on my team.
I will not use tobacco products at any time during practices or games while within the confines of the playing field.
I will not use alcoholic products at any time during practices or games or while on EPRD property.
I will abide by the “five foot radius” during any questioning of past or current games/practices when speaking to any player, additional coach, parent, spectator, officials or game management.
I will not make aggressive physical contact or try to intimidate with any player, additional coach, parent, spectator, officials or game management at any point.

I further agree to the following penalties for violation of the above rules.

For violation of Rules 1, my team will forfeit the game in which all players in attendance did not participate.
For violation of Rules 2 and 3, I will serve a one game suspension during which time I may not participate in or attend practices or games involving my team. I will serve the remainder of the season on probation. A violation during the probationary period will result in disqualification as coach for the remainder of this season and the next season for any sport in which I coach.
For violation of Rules 4 and 5, I will serve a two game suspension during which time I may not participate in or attend practices or games involving my team. I will serve the remainder of the season on probation. A violation during the probationary period will result in disqualification as coach for the remainder of this season and the next season for any sport in which I coach.
For violation of Rules 6 and 7, I will be permanently suspended for the remainder of the season. A violation during the probationary period will result in permanent disqualification as a coach of a EPRD program.
For violation of Rule 8, I will be permanently suspended for the remainder of the season. A violation during the probationary period will result in permanent disqualification as a coach of a EPRD program.
For violation of Rule 9, I will be permanently suspended for an entire sports calendar year. For example: I understand if my violation of rule 9 occurs during basketball season, I will be suspended through the next basketball season. A violation during the probationary period will result in permanent disqualification as a coach of a EPRD program.
Each case will be reviewed individually and based on the severity of the rule violations maybe subjected to forfeiture, suspension, removal as a coach or removal from EPRD facilities. All major rule violation will be at the discretion of the Director of EPRD and the City of Easley Administration.

As a coach in the EPRD youth sports program, I have read, understand, and will promote the mission of this program.

Yes, I understand

No, I do not understand

Section 9: References

Name: *

Relation: *

Cell: *

Email: *

Name: *

Relation: *

Cell: *

Email: *

Name: *

Relation: *

Cell: *

Email: *

Please write any additional information:

Section 10: Signature

I hereby certify that the facts set forth in this coaching application are true and correct to the best of my knowledge. I understand that if I falsify statements on this form I may not be considered for volunteer duties. I hereby authorize the City of Easley or its representatives to conduct an investigation, including a federal background check to verify the above information.

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