2018 General Culinary Partner Application

SUBMISSION DEADLINE: June 5, 2018

Thank you for your interest in participating as a General Culinary Partner at 2018 KAABOO Del Mar. The KAABOO mission is to provide an unparalleled hospitality experience in a fun, friendly and welcoming environment. At KAABOO, we are developing a unique culture that elevates the level of hospitality from a typical live music festival into a "mix-perience." To achieve this, our vision is to obtain top-notch culinary partners that offer upscale artisanal fare options that leave our patrons equally as intrigued in our culinary partners, as they are interested in our musical talent.

Applications will be reviewed as they are submitted and vendors will be notified of their acceptance or elimination in the Spring. Please note there are limited spots available and unfortunately we cannot accommodate all applicants. Although KAABOO encourages local food vendor participation, we also feel its important to provide our guests diverse culinary options, and welcome unique partners from across the United States.

If your application is approved, you will have a deadline to accept the offer, complete the contractual paperwork and submit a deposit. Thank you again for considering a partnership with KAABOO Del Mar, we look forward to hearing from you!

EVENT INFORMATION

EVENT DATES
September 14-16, 2018
 
LOCATION
Del Mar Fairgrounds
2260 Jimmy Durante Blvd
Del Mar, California 92014
 
FOOD SERVICE HOURS 
Thursday, September 13, 2018 (Vendors TBD): 5:30PM-9:00PM 
Friday, September 14, 2018: 1:00PM – 1:00AM
Saturday, September 15, 2018: 11:30AM – 1:00AM
Sunday, September 16, 2018: 11:30AM – 9:00PM
 
The above hours represent (the "Operating Hours") each day of the Event in a location determined by KAABOO in its sole discretion. Closing times will vary dependant on location.  Vendor must be open, staffed, and ready for business during the Operating Hours; Vendor is not permitted to open late or close early.
PARTICIPATION FEES: Vendor shall pay KAABOO a $500 refundable security deposit ("Security Deposit") as shown in pricing grid below in US Dollars.

Vendor shall be entitled to pre-defined percentage between (60-65%) of Gross-Net Receipts (as defined as) “Vendor’s Share.” The remaining percentage (35-40%) of Gross-Net Receipts shall be retained by KAABOO (“KAABOO’s Share.”) “Gross-Net Receipts” shall mean all sales revenue from sales of Menu Items, including, without limitation, sales of Menu Items paid for with meal vouchers and cash, by Vendor at the Event, less applicable retail sales taxes, a 3.5% Credit Card Fee for all credit card sales, and a 1.25% fee for all RFID payments.

Level

Spaces Available

Security Deposit

Booth Fee

Vendor's Share

KAABOO's Share

Platinum

25

$500

$0

60%

40%

Gold

7

$500

$0

62%

38%

Silver

10

$500

$0

64%

36%

Bronze

5

$500

$0

65%

35%

EVENT PERMITTING

REQUIRED PERMITS TO OPERATE: All VENDORS must have a TEMPORARY FOOD FACILITY PERMIT in order to operate and participate at KAABOO DEL MAR.  If you already have your TEMPORARY FOOD FACILITY PERMIT from the County of San Diego, you will have the opportunity to upload a copy for us below.
 
If you do not yet have your TEMPORARY FOOD FACILITY PERMIT, you must apply and receive your accepted permit at least TWO WEEKS BEFORE EVENT in order to participate (August 30, 2018).  Please click on the link below to access an online application for this permit.  All applications fees are the responsibility of the VENDOR.  
 

 
Please click on the link below to review the rules and laws from the California Health Code as it applies to Food Vendors.  ANY VENDOR NOT IN COMPLIANCE WITH THESE LAWS WILL NOT BE ALLOWED TO OPERATE AND WILL FORFEIT THEIR DEPOSIT.  
 
CERTIFICATE OF INSURANCE: Any Vendors or Contractors working on site are required to demonstrate proof of insurance (as addressed in your Festival Agreement, along with your coverage requirements) in the form of a Certificate of Insurance.  
 
Certificate Holder should appear as follows:
KAABOO-Del Mar, LLC
5619 DTC Parkway, Ste 800
Greenwood Village, CO 80111
 
Additional Insured should appear as follows on your certificate:
KAABOO-Del Mar, LLC, its members, affiliates, and subsidiaries and each of their respective employees, agents, officers, managers are included as Additional Insured in regards to liability arising out of operations of the Named Insured and as required by written contract.  A Waiver of Subjugation applies in regards to the entities listed above.  Insurance is Primary and Non-Contributory and provides 30 days of written notice prior to cancellation or non-renewal.
 
Any inquiries regarding insurance should be sent to: Holly Black, Ascend Insurance Brokerage, Email: hblack@ascendib.com
 

CONTRACT DELIVERABLES

VENDOR OBLIGATIONS: The following is a list of non-negotiable requirements of your Company by the Event.
  • Vendor must operate its booth during the operating hours, as defined by the Event
  • Vendor cannot sell, give-away or bring in any alcoholic beverages to the Event
  • Vendor must provide a cash bank of at least $200 per day
  • Vendor must use KAABOO provided POS system
  • Vendor is responsible for payment of any and all California sales tax on menu items sold
  • Vendor will be required to pay a $500 USD refundable secruity deposit to KAABOO upon execution of an agreement. 
Vendor must provide, at its sole cost and expense:
  • All food, supplies and necessary products to execute their services (including but not limited to: food prep area, waste bins, eating utensils, chafing dishes, pans, prep bowls, cookware, serving utensils, and any other items necessary to prepare and serve the menu items to public
  • Sufficient staff to provide products and services 
  • Obtain all required health permits and licenses, as well as comply with all local fire marshal codes and regulations in collection with services provided at the Event
  • A sweepable ground cover inside it’s booth/cooking area for absorption of grease (“Grease Mat”)
  • Commercial general liability insurance with a limit not less than $1,000,000 per each occurrence; Workers’ compensation insurance with statutory benefits as required by any applicable state and federal law and (c) to the extent applicable as it would pertain to the Products and Services, business auto liability insurance with a limit of not less than $1,000,000 each accident
 
Vendor much purchase from KAABOO the following for operation at the Event:
  • Booth tents (Inclues Light, Ballasts, Walls). Vendors cannot bring in outside structures. (10x10 - $350, 20x20 - $650, 20 x 30 - $800)
  • Mesh Side walls (10X10 - $18)
  • All exterior booth and menu signage (size 10x10 - $85, size 20x20 - $160)
  • All power required by Vendor to provide products and services
  • Ice
  • Vendor must purchase from KAABOO any non-alcoholic beverages they might sell during the event from their booth. List of these beverages along with pricing will be provided at six (6) weeks prior to event at the latest
KAABOO OBLIGATIONS: KAABOO Del Mar will provide the following to all selected vendors during the Event.
  • A footprint in a location at the Event, determined by KAABOO
  • Access to water connection, 3-compartment sink and grey water disposal
  • Approximately 8 single day working credentials for staff
  • Approximately 4 single day parking credentials per event day
  • Provide the necessary permits in connection with producing the Event other than those required by Vendor
  • KAABOO website and event app: vendor menu will be posted here
  • KAABOO will be providing 24 hour security during the build, event and strike

CONTACT INFORMATION

ACCOUNTS RECEIVABLE

If the contact information for Accounts Receiveable is different than the information above, please provide the details below.

DETAILS OF YOUR BUSINESS

Culinary Diversity (check all that apply)
 

Is your Company and staff based in the San Diego metropolitan area? *
Do you have a your own general liability and workman's compensation insurance? *
Have you applied to be a Vendor at KAABOO before? *