2019 Palate Culinary Partner Application

Thank you for your interest in participating as a Palate Culinary Partner at 2019 KAABOO Cayman. The KAABOO mission is to provide an unparalleled hospitality experience in a fun, friendly and welcoming environment. At KAABOO, we are developing a unique culture that elevates the level of hospitality from a typical live music festival into a "mix-perience." To achieve this, our vision is to obtain top-notch culinary partners that offer upscale artisanal fare options that leave our patrons equally as intrigued in our culinary partners, as they are interested in our musical talent.

Applications will be reviewed as they are submitted and vendors will be notified of their acceptance or elimination promptly. Please note there are limited spots available and unfortunately we cannot accommodate all applicants. Although KAABOO encourages local food vendor participation, we also feel it is important to provide our guests diverse culinary options, and welcome unique partners from both the Cayman Islands and across the United States.

If your application is approved, you will have a deadline to accept the offer, complete the contractual paperwork, and submit a deposit. Thank you again for considering a partnership with KAABOO Cayman, we look forward to hearing from you!

EVENT INFORMATION

EVENT DATES
February 15+16, 2019
 
LOCATION
Seven Mile Beach
West Bay Road
Grand Cayman
 
PALATE BUILDING HOURS 
Thursday, VIP Event, February 14, 2019: 5:30PM – 7:15PM 
Friday, February 15, 2019: 1:00PM – 9:00PM
Saturday, February 16, 2019: 11:30AM – 8:00PM
 
PARTICIPATION FEES: Vendor shall pay KAABOO a non-refundable booth fee (“Booth Fee”) and $500 refundable security deposit ("Security Deposit") as shown in pricing grid below in US Dollars.

Vendor shall be entitled to pre-defined percentage of (60%) of Gross-Net Receipts (as defined as) “Vendor’s Share”. The remaining percentage (40%) of Gross-Net Receipts shall be retained by KAABOO (“KAABOO’s Share.”) “Gross-Net Receipts” shall mean all sales revenue from sales of Menu Items, including, without limitation, sales of Menu Items paid for with meal vouchers and cash, by Vendor at the Event, a 3.5% Credit Card Fee for all credit card sales.

Level

Spaces Available

Security Deposit

Booth Fee

Vendor's Share

KAABOO's Share
Palate 9 $500 $450 60% 40%

EVENT PERMITTING


REQUIRED PERMITS TO OPERATE
 
Department of Commerce and Investment:
All VENDORS are required to obtain a TRADE AND BUSINESS LICENSE through the Department of Commerce and Investment in order to operate and participate at KAABOO CAYMAN.  If you already have a Trade and Business License, you will have an opportunity to upload it below.
 
If you do not yet have your TRADE AND BUSINESS LICENSE, you must receive it at least TWO WEEKS BEFORE the event (January 30, 2019) in order to participate.  Upon execution of your contract, additional information will be provided to you regarding how to obtain the appropriate license.  For general infomration, please click the link below.  All applications fees are the responsibility of the VENDOR. 
 
 
 
Department of Environmental Health:
All VENDORS AND EMPLOYEES must have a FOOD HANDLER'S CERTIFICATION or FOOD HYGIENE AND SAFETY CERTIFICATION in order to operate and participate at KAABOO CAYMAN.  Food Handler's Permits from other jurisdictions are accepted, as long as they are current.  Please note that every individual working in a Food Vendor Booth will be required to carry the FOOD HANDLER'S CERIFICATION at all times throughout the event.
 
Additional health safety requirements will be enforced by the Department of Environmental Health (DEH).  Upon completion of your contract, additional information will be provided on what rules, applications, and/or permits will be relevant for KAABOO.  For general inomration from the DEH on food service operations, click on the link below.  All applications fees are the responsibility of the VENDOR. 
 
 
 ANY VENDOR NOT IN COMPLIANCE WITH THESE LAWS WILL NOT BE ALLOWED TO OPERATE AND WILL FORFEIT THEIR DEPOSIT.  
 
 
CERTIFICATE OF INSURANCE:
Any Vendors or Contractors working on site are required to demonstrate proof of insurance (as addressed in your Festival Agreement, along with your coverage requirements) in the form of General Liability Insurance (for US Vendors - that includes International Coverage, specifically including the Cayman Islands), or Public Liability Insurance (for Vendors outside of the US).  
 
Certificate Holder should appear as follows:
KAABOO Cayman Eventco, LLC
5619 DTC Parkway, Ste 800
Greenwood Village, CO 80111
 
Additional Insured should appear as follows on your certificate:
KAABOO Cayman Eventco, LLC , its members, affiliates, and subsidiaries and each of their respective employees, agents, officers, managers are included as Additional Insured in regards to liability arising out of operations of the Named Insured and as required by written contract.  A Waiver of Subjugation applies in regards to the entities listed above.  Insurance is Primary and Non-Contributory and provides 30 days of written notice prior to cancellation or non-renewal.
 
Any inquiries regarding insurance should be sent to: Holly Black, Ascend Insurance Brokerage, Email: hblack@ascendib.com 

CONTRACT DELIVERABLES

VENDOR OBLIGATIONS: The following is a list of non-negotiable requirements of the Vendor by the Event
  • Vendor must operate its booth during the operating hours, as defined by the Event
  • Vendor cannot sell, give-away or bring in any alcoholic beverages to the Event
  • Vendor must provide a cash bank of at least $200 USD cash and coin per day
  • Vendor must use KAABOO provided POS system
  • US Vendors are responsible for payment of any and all state sales tax on menu items sold
  • Vendor will be required to pay a $500 USD refundable security deposit to KAABOO upon execution of an agreement
Vendor must provide, at its sole cost and expense:
  • All food, supplies and necessary products to execute their services (including but not limited to: food prep area, waste bins, chafing dishes, pans, prep bowls, cookware, serving utensils, and any other items necessary to prepare and serve the menu items to public)
  • Sufficient staff to provide products and services
  • Obtain all required business licenses and health certifications, as well as comply with all local fire marshal codes and regulations in collection with services provided at the Event
  • Commercial General Liability Insurance (with International Coverage, specifically including the Cayman Islands) or Public Liablity Insurance with a limit not less than $1,000,000 per each occurrence; Workers’ compensation insurance with statutory benefits as required by any applicable state and federal law and (c) to the extent applicable as it would pertain to the Products and Services, business auto liability insurance with a limit of not less than $1,000,000 each accident
Vendor much purchase from KAABOO the following for operation at the Event:
  • Ice
  • Vendor must purchase from KAABOO any non-alcoholic beverages they might sell during the event from their booth. List of these beverages along with pricing will be provided at six (6) weeks prior to event at the latest
  • Any electrical needs
  • Any additional storage needed
KAABOO OBLIGATIONS: KAABOO Cayman will provide the following to all selected vendors during the Event.
  • A footprint in a location at the Event, determined by KAABOO
  • 20 amp Electrical Connection (Additional can be Purchased)
  • 8 single day working credentials for staff
  • 4 single day parking credentials per event day
  • Provide the necessary permits in connection with producing the Event other than those required by Vendor
  • KAABOO website and event app: vendor menu will be posted here
  • POS system with all menu items of vendor as well as Vendor staff training on system before Event
  • KAABOO will be providing 24-hour security during the build, event, and strike

COMPANY INFORMATION



United States Address:


Caymanian Address:

ACCOUNTS RECEIVABLE

If the contact information for Accounts Receiveable is different than the information above, please provide the details below.

DETAILS OF YOUR BUSINESS

Culinary Diversity (check all that apply)
 
Is your Company and staff based in Grand Cayman? *
Do you have a your own General Liability or Public Liability, and Workman's Compensation insurance? *

BOOTH/AREA DETAILS

 KAABOO will be providing all PALATE vendors their booth signs and menu boards. Vendor is not permitted to hang anything outside of its designated booth and required to use the signage provided.  
 
NO VENDOR PROVIDED SIGNAGE WILL BE ALLOWED TO BE USED DURING THE EVENT.  
FINAL MENU ITEMS AND PRICING WILL BE APPROVED BY KAABOO 8 weeks before Event. Vendor may ONLY SELL KAABOO APPROVED ITEMS and may NOT sell any additional items, including but not limited to: Non-approved food or beverage, merchandise, accessories etc.  

ELECTRICAL

Palate Culinary Partners receive (1) 20amp connection through KAABOO.
 
If you require electrical, you MUST advance your electrical needs. Your area will NOT come equipped with extension cords or power strips. Please plan accordingly and come prepared. NOTE: The Fire Marshal will only allow heavy-duty three-wire (grounded) extension cords on site. NO TWO-WIRE EXTENSION WIRING (ZIP CORD) SHALL BE PERMITTED.  CORDS CANNOT BE LONGER THAN 20 FEET.
POWER FEES (charged per connection needed):

Quanity of Outlets

Amps/Volts

Price (USD)

1

20 AMPS (120v) 

FREE

1

20 AMPS (120v)  

$108

 1

30 AMPS (220v)

 $324

1 

50 AMPS (220v)

$540

1

50 AMPS (3-Phase)

$810
1

100 AMPS (3-Phase)

 $1,620

1

200 AMPS (3-Phase)

$3,240

1

 400 AMPS (3-Phase)

 $6,480
ELECTRICAL ADVANCE: *
 Equipment TypeQuantityVoltageAmperagePlug Type
1
2
3
4
5
6
7
8
9
10

Will you need placement for a stock or reefer truck on-site (trucks will not be able to leave site once placed)? *
STOCK/REEFER TRUCK INFORMATION:
 Type of VehicleLicense PlateSize of Vehicle
1
2
Do you require power for your stock or reefer truck? *
STOCK/REEFER TRUCK POWER ADVANCE:
 AmperageVoltageConnection Type
1
2

SUPPLIES AND SERVICE WARE

SINK USE: Remember if the 3-compartment sinks we provide in your area go down, service stops and SALES STOP. REMEMBER: These sinks are SHARED. FOOD OR GREASE in the drains will BREAK the sink. Please limit dishwashing as much as you can, be considerate of others and DO NOT PUT ANYTHING DOWN THE DRAINS OF THE SINK. Ensure the drains are clear after your use.
 
KAABOO will provide the proper grease, waste water and refuse bins for your use.  
 
IMPORTANT: ALL DRAINS ON SITE GO DIRECTLY TO THE OCEAN AND ARE NOT TO BE USED FOR ANY DISPOSAL OF ANY KIND.  ADDITIONALLY, ANY DISPOSAL OF LIQUIDS ON TO THE ADJACENT ROADS/GRASS/PLANTERS etc. IS PROHIBITED BY LAW. KAABOO will provide the proper grease, waste water and refuse bins to be used by all vendors.
 
HAND WASHING STATIONS - REQUIRED TO BE PROVIDED BY VENDOR
Each Palate Partner at KAABOO is REQUIRED by KAABOO to provide their own handwashing station. Station requirements are as follows:
 
1. Minimum 5 gallon insulated water container with hands free valve, waste water catch basin, pump soap & paper towels.
2. Warm water (100F) provided.
 
DISPOSABLE SERVICE WARE:  As stated in your agreement, as a Palate Culinary Parter, KAABOO will provide your disposable service ware items. Please see the selection below and click on the options you will require for service.
DISPOSABLE SERVICE WARE: All serivceware must be puchased from KAABOO, and needs to be advanced as accurately as possible below.  Please select all service ware options you will require for service.
 Quantity
Plate - 6"
Plate - 8"
Plate - 10"
Plate - 12"
Boat - 3lb Food Tray
Bowl - 10 oz
Bowl - 12 oz
Forks
Spoons
Knives
16 oz. Cups
Other

EQUIPMENT ADVANCE

KAABOO will provide a fully outifitted prep kitchen with the equipment listed below. The prep kitchen will be shared by all Partners in Palate.
Please select the Prep Kitchen equipment you will use: *
ADDITIONAL EQUIPMENT NEEDS: If you require additional equipment for your own individual use, please request below and KAABOO will discuss the cost, which will be your responsibility.
 Equipment TypeQuantity
1
2
3
4
5

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2019 Palate Culinary Partner Application

ACCOUNTING INFORMATION AND TAX DOCUMENTS


All payments will be fulfilled via ACH (Direct Deposit) verses a paper check. Please fill out the pertinent information below or include on your invoices:

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