PLEASE SUBMIT THIS FORM AT LEAST 4 WEEKS BEFORE YOUR EVENT DATE

ROBSHAM THEATER ARTS CENTER
TICKETING REQUEST FORM

The Robsham Theater Arts Center (RTAC) Box Office at Boston College manages ticket sales for both on-campus events and off-campus events. If you are interested in hosting your sale with the RTAC Box Office, please submit the following form at least 4-6 weeks before your event's on-sale date. Ticketing reqeuests received less than 4 weeks before a requested on-sale date may be denied at the discretion of RTAC Management.

The RTAC Box Office is in operation between September 1 and May 30. No ticketing services are available during the Summer months. Ticketing requests for the early Fall season should be submitted by April 30 of the previous academic year when possible.

Upon review of your request, the RTAC Ticketing Operations manager will schedule a mandatory meeting with the organizer to review the sale details a minimum of 1 week before the on-sale date.

For a complete account of RTAC Box Office policies, including those related to ticketing fees, please click on the link below:

RTAC Box Office Policies

To request a reservation in the RTAC venues, please complete the RTAC Scheduling Request Form.

If you have any questions regarding tickets, please email rtactickets@bc.edu or call 617-552-4002

Sponsor Information

Which Boston College affiliated sponsor do you represent? *

Is your student organization funded via the Student Organization Funding Committee? (if you are unsure, please contact your OSI or BAIC advisor to determine this before continuing) *

As your organization is funded via the SOFC, there is a mandatory BC Student Ticket Price of $5 and mandatory limit of 1 Student Ticket per BC Student. This price and limit is reflected in the Sales Details section of this form.

$2.50 if this amount is in the form of a Per Ticket Fee that covers the costs of the RTAC Box Office's ticketing software. The additional $2.50 of this amount is allocated to the SOFC.

If your event will also be sold to BC Faculty / Staff and the General Public, you may select a ticket price of your choosing. This price of the ticket will determine the associated Ticket Fee rate, as indicated below in this form.

Name of Student Group: *

Name of Student Group's OSI Advisor: *

Name of Student Group's BAIC Advisor: *

Please enter your OSI Advisor's email address: *

Please enter your BAIC Advisor's email address: *

Name of Department: *

Name of External Group: *

Please designate one individual from your organization to serve as the key liaison to the RTAC Box Office for your sale. This indivudal will be contacted to review the details of your sale request and be responsible for attending a mandatory meeting with the Ticketing Operations Manager minimum 1-week before your event's on-sale date.

Sale Coordinator's First Name *

Sale Coordinator's Last Name *

Sale Coordinator's Email Address *

Sale Coordinator's Phone Number *

Event Details

Event Name *

Please give a short description of your event (1-3 sentences). This will be used as additional text on the ticketing webpage. *

Event Venue *

Please specify the venue: *

If the event is off campus, will your group be offering transportation to and/or from the location? *

Please provide transportation details to be added to your event description (bus pickup / dropoff location and times, etc): *

Please specify the date on which you would like your event's ticket sales to begin (On-Sale Date is subject to Box Office approval, typically 1-2 weeks before the event date): * 🛈 +

Is your sale for a single event date or multiple event dates? *

What is the date of your event? * +

Event Start Time: *

Event End Time (approximate is ok): *

How many events? *

1st Event Date: * +

1st Event Start Time: *

1st Event End Time (approximate is ok): *

2nd Event Date: * +

2nd Event Start Time: *

2nd Event End Time (approximate is ok): *

3rd Event Date: * +

3rd Event Start Time: *

3rd Event End Time (approximate is ok): *

4th Event Date: * +

4th Event Start Time: *

4th Event End Time (approximate is ok): *

5th Event Date: * +

5th Event Start Time: *

5th Event End Time (approximate is ok): *

6th Event Date: * +

6th Event Start Time: *

6th Event End Time (approximate is ok): *

Please list each event date and their respective start / end times in the field below: *

As strobe lights (or fast flashing lights) can trigger epileptic seizures in certain individuals, its important to warn the audience in advance if these effects are being used during the performance. Will there be any strobe lights or fast flashing lights as part of this production? *

Sale Details

The venue you have selected is the Robsham Main Stage:

The total number of seats in the Robsham Main Stage event is 567. This number includes 22 jump seats, which will only be sold at the door. In line with standard theater practices, the RTAC Box Office reserves the right to hold a very small number of “Emergency House” seats for staff or patrons.

The maximum number of tickets available to sell is 540 tickets in the Robsham Main Stage.

The venue you have selected is the Bonn Studio Theater:

Events in the Bonn Studio Theater are General Admission only. Venue capacity is a maximum of 121 seats depending on seating configuration. 4 of these seats must be reserved as handicapped accessible and 3 of these seats must be reserved for RTAC Front of House Staff.

The maximum number of tickets available to sell is 118 tickets in the Bonn Studio Theater.

The venue you have selected is 300 Hammond Pond Parkway Auditorium:

Events in 300 Hammond Pond Parkway are General Admission only.

The fixed seating in the Auditorium is capable of seating 748 audience members.

The maximum number of tickets available to sell is 748 tickets in the 300 Hammond Pond Parkway Auditorium.

The venue you have selected is 300 Hammond Pond Parkway Multi-Purpose Room:

Events in 300 Hammond Pond Parkway are General Admission only.

The Multi-Purpose Room is an open space, 95’ long by 50’wide with a wood laminate floor equipped with a modern HVAC system. The capacity is based on the set up; different set ups have different capacities. Please note: All furniture rentals must be coordinated through Event Management, who can be reached via email: eventmgm@bc.edu.

- Banquet set up: Maximum # of rounds = thirty nine 6’ rounds. Each table can hold 8-10 chairs each (390 person capacity maximum)
- Lecture/Theater style (with a center aisle and aisles on the side): 479 chairs
- For fairs/display tables, the floor of the ballroom allows for roughly 40 standard 6’ folding tables
- The occupancy limit for the Multi-Purpose room is 806 individuals for a clear room, standing room only.
- Any request to exceed the stated capacity limits will have to be approved by RTAC Management and BC Fire Safety.

The venue you have selected is Trinity Chapel:

Events in Trinity Chapel are General Admission only.

The maximum number of tickets available to sell is 450 tickets for Trinity Chapel.

It is the responsibility of the group hosting the event to order chairs from Event Management. Event Management can also be requested to set up the chairs for an additional charge.

Event Management's email address is: eventmgm@bc.edu

The chair set up is as follows:

* 60 Chairs in the Balcony

* 37 Chairs in front of the pews

* 10 Chairs set up on the right side of the Chapel

* 33 Chairs set up on the left side of the Chapel behind the piano.

The venue you have selected is the Conte Forum:

Events in Conte Forum are General Admission only.

The maximum number of tickets available to sell is 3,500 to 5,000 tickets in Conte Forum, depending on the event.

The venue you have selected is the Margot Connell Recreation Center:

Events in the Margot Connell Recreation Center are General Admission only.

The maximum number of tickets available to sell is typically 1,000 to 1,800 tickets in the Margot Connell Recreation Center, depending on the event.

What is the total number of tickets (total event capacity, including complimentary tickets) needed per event date?
Reminder:
The Robsham Main Stage's maximum # of tickets able to be sold = 540
The Bonn Studio's maximum # of tickets able to be sold = 118
Trinity Chapel's maximum # of tickets able to be sold = 450 *

Do you need any complimentary ("comp") tickets for your event? Please note, any performers or organizers wishing to view the show will need a comp ticket. *

How many comp tickets? (per show / event date) *

Montserrat Coalition tickets: Are you willing to donate tickets to the Montserrat Coalition? The Montserrat Coalition provides free tickets to students who demonstrate high economic need. We encourage at least 10 tickets are set aside for each show date hosted in the Robsham Theater Arts Center venues for the Montserrat Coalition. For larger or smaller shows / events, the number of tickets allocated for Montserrat may be different. *

How many tickets will be donated to the Montserrat Coalition (per show / event date)? *

Total Number of Tickets to go On-Sale (click calculate to see total):

0

Are there any limits to the total number of tickets an individual may purchase? *

What is the maximum number of tickets an individual may purchase? *

Is this a free event? *

Please enter your Chartstring for Ticket Revenue Deposit (ends in 46730 for RTAC Ticket Revenue) *

Please indicate who is eligible to attend this event (check all that apply) *

BC Students

BC Faculty and Staff

General Public

SOFC Funded: Please indicate who is eligible to attend this event (check all that apply) *

BC Students

BC Faculty and Staff

General Public

Is this event restricted to the Senior class only? *

SOFC Policies Acknowledgement

ATTN Box Office: This is a Student Organization funded by the SOFC -- BC Student Ticket Price Level of $5 ($2.50 RTAC fees, $2.50 SOFC revenue) in effect.

LIMIT 1 Per BC Student.

Students are able to purchase General Public tickets for friends and family in addition to claiming their Student Ticket.

*

I acknowledge that BC Student Tickets will be priced at $5 ($2.50 RTAC fees, $2.50 SOFC revenue) and limited to 1 per student.

What is your base Student Ticket price (price before processing fees)? *

What is your base BC Faculty / Staff Ticket price (price before processing fees)? *

What is your base General Public Ticket price (price before processing fees)? *

Processing Fees

Use the table below to identify the processing fee tier associated with your ticket pricing.

RTAC Ticketing Fees (Note: Any promotional materials for your event must advertise the ticket price as the Total Ticket Price: Base Ticket Price + Per Ticket Fee)	Fee per ticket
$8.00 (suggested minimum price) - $19.99	$2.50
$20.00 - $29.99	$3.00
$30.00 - $39.99	$4.00
$40.00 - $49.99	$5.00
$50.00 - $59.99	$6.00
$60.00 - $69.99	$7.00
$70.00 - $79.99	$8.00
$80.00 - $89.99	$9.00
$90.00 - $99.99	$9.00
$100.00 or more	$10.00

Ticketing Policies

All tickets will be delivered digitally. If you require hard tickets, you may petition a request through the Box Office Manager by emailing rtactickets@bc.edu to see if an exception is warranted.

Patrons will have the option to display their tickets on their mobile device or to utilize the Print at Home (PDF) format to print out their tickets to bring to the event.

Upon request, your group will have access to a Reservation List report which will provide you the information of each person who purchased a ticket for your event

Group sale discounts as well as senior citizen discounts are available options as well when setting up ticket pricing. Please speak with the Box Office Manager to coordinate these options.

Revenue from ticket sales (less processing fees) will be transferred to the chartstring entered on this form within four weeks after the event concludes.

Please review the full Robsham Theater Arts Center Box Office Policies (click here) before continuing.

RTAC Box Office Policies *

I acknowledge that I have read and agree to the policies outlined above.

Promotional Materials

The RTAC Box Office can display logos, flyers, and other promotional materials relating to your event on our website, digital signage, and in the Robsham courtyard display case. Please find descriptions for each type of promo material below.

Digital Signage Displays (Robsham Theater Arts Center and Brighton Dance Studios)

Your group may submit a digital image to be added to our digital signage players to promote your event. Files must be a .jpg or .gif with a 16:9 (widescreen / landscape) aspect ratio and an HD resolution.

RTAC Ticketing Website - Flyer

Your gorup may submit a flyer to be loaded into your event description to appear on the ticketing website. Filetypes must be a high resolution .jpg, .gif, or .png. Images may be portrait, landscape, or square. Optimal size: 630px wide, no wider than 1000px.

RTAC Courtyard Display Case: Hard Copy of Poster / Flyer

Hard copies of posters (sized 19”x 36” or 8.5” x 11”) can also be submitted to the RTAC Box Office to be hung on the Box Office window, the RTAC bulletin Board located backstage or in the glass-encased bulletin board located outside the Robsham Theater Lobby’s main doors. Note: Student groups MUST have gone through the OSI posting approval process before it can be posted. Would you like to drop off any posters to the RTAC Box Office to help promote your event?

DIGITAL SIGNAGE: If your group has a flyer you would like to appear on the RTAC digital signage players, please upload it here. Please note: Files must be a landscape / widescreen (16:9) JPG or GIF file with an HD resolution.

WEBSITE EVENT FLYER: If your group has a flyer to be loaded into your event description to appear on the ticketing website, please upload it here. Files must be a high resolution .jpg or .gif. Images may be portrait, landscape, or square.

HARD COPY POSTERS: Hard copies of posters (sized 19”x 36” or 8.5” x 11”) can also be submitted to the RTAC Box Office to be hung on the Box Office window, the RTAC bulletin Board located backstage or in the glass-encased bulletin board located outside the Robsham Theater Lobby’s main doors. Note: Student groups MUST have gone through the OSI posting approval process before it can be posted. Would you like to drop off any posters to the RTAC Box Office to help promote your event?

Additional Feedback and Disclosures

Please share any additional information concerning your sale in the space below. Thank you for working with RTAC Management and we look forward to making your event a success!

I have read and agree to follow the policies set by the Office of Student Involvement (OSI) in the Student Organization Handbook, found online HERE. *

I have agreed to follow the policies set by the Thea Bowman AHANA and Intercultural Center. *

The Office of Student Involvement has approved this event: *

The Thea Bowman AHANA and Intercultural Center has approved this event: *

CUSTOMER FEEDBACK: Was this helpful? If you have any feedback regarding these forms or the ticketing process, please enter it here. Your input is greatly appreciated.

I have read and agree to follow the guidelines as listed in the RTAC Box Office Policies, as referenced in the opening section of this form (and also can be found on the RTAC Ticketing Website) as well as University policies and the laws of the Commonwealth of Massachusetts. I also understand that it is my responsibility to share this information with my group. Failure to follow the RTAC Box Office Policies may compromise ticketing and/or event hosting abilities for this (and future) events with RTAC. *